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FAQ

 


We have compiled answers to frequently asked questions that you may find helpful.


 

REGISTRATION AND GENERAL QUESTIONS

 

How can I cancel my registration?

All pre-registrations must be completed on or before Friday, September 13, 2020. On-site registrations are subject to a surcharge.

Refunds, minus a $75 administrative fee for Physician registrations and $25 administrative fee for Resident and Medical Student will be issued on written cancellations received on or before Friday, September 27. Phone cancellations WILL NOT be accepted. Registrants assume full responsibility for notification to and verification of receipt by AWS. Refunds will be processed 2-3 weeks after the meeting.

What's included with my conference registration?

Included in your registration, you receive a full day of educational programing, plus access to our Surgeon’s Lounge featuring a variety of medical and lifestyle vendors. Saturday’s breakfast, lunch, and an evening reception are also included, as well as the Networking Breakfast on Tuesday morning.

What forms of payment does the onsite registration desk accept?

Onsite we accept cash, check, MasterCard, Visa, and American Express. We highly recommend registering in advance, as on-site registrants are subject to a $25 on-site fee.

Can my spouse attend?

Spouse/guests are welcome to attend the AWSF Awards Dinner but must be registered to do so. There is an optional ticket purchase for spouse/guests during the Awards Dinner registration.

What is the appropriate attire?

Dress for all functions is business casual. Remember that meeting rooms tend to be cool, so dress in layers. For the AWSF Awards Dinner, the attire is business professional.

Will there be any form of accommodations for attendees that require accessibility?

We are pleased to make arrangements for attendees’ special needs. Please email info@womensurgeons.org in advance of the conference.

Will there be a coat check onsite?

We offer coat racks outside the general session room near registration during registration hours. Items are left at the risk of the individual.

Does AWS have a Code of Conduct for its conferences?

Yes, a Statement of Appropriate Conduct is posted here.

How is AWS responding to COVID-19?

The Association of Women Surgeons is committed to providing our members with the appropriate tools and resources to respond to the growing concern regarding coronavirus (COVID-19). Based on what we know today and following guidance of the World Health Organization (WHO), U.S. Centers for Disease Control and Prevention (CDC), we are moving forward with Annual Conference as scheduled.

We will continue to monitor the situation and provide updates and additional guidance as necessary. In the event that the ACS Clinical Congress is cancelled or postponed, AWS will follow suit. We always recommend attendees purchase travel insurance as AWS is not responsible for nor will provide refunds for costs associated with travel, airfare, hotel or transportation costs incurred by the registered attendee.

 

HOTEL & TRAVEL

 

Should I purchase travel insurance?

In the rare event of a meeting cancellation, AWS is not responsible for nor will provide refunds for costs associated with travel, airfare, hotel or transportation costs incurred by the registered attendee. It is always recommended that the registrant considering purchasing independent travel insurance.

Where should I book my hotel stay?

The 2020 AWS Conference location will be announced soon and updated on the AWS website.

To reserve a hotel, visit the ACS Clinical Congress hotel booking webpage. Through the travel experts at onPeak, rooms at the group rate are limited and available on a first come, first-served basis.

 

PROGRAM AND CONTINUING EDUCATION

 

How can I obtain a copy of the presenter handouts/slides?

If a presenter has chosen to share his/her slides, they will be made available to attendees post-conference.

How can I claim my CME credit?

AWS partners with the American College of Surgeons to offer CME. Instructions to claim credit will be made clear prior to conference.

 

SOCIAL EVENTS

 

Where is the AWS Networking Breakfast on the 29th being held?

The AWS Networking Breakfast is being held at Terra Gallery from 7:00 - 9:00pm
Address: 511 Harrison St, San Francisco, CA 94105, b/t 1st St & Essex St, SoMa