We have compiled answers to frequently asked questions that you may find helpful.
REGISTRATION AND GENERAL QUESTIONS
How can I cancel my registration?
Refunds, minus a $75 administrative fee, will be issued on written cancellations received on or before Friday, September 28. Phone cancellations WILL NOT be accepted. Registrants assume full responsibility for notification to and verification of receipt by AWS. Refunds will be processed 2-3 weeks after the meeting.
Refunds or credits will not be given for failure to attend, late arrival, flight/transportation cancellations, unattended events or early departure. In the rare event of a meeting cancellation, AWS is not responsible for nor will provide refunds for costs associated with travel, airfare, hotel or transportation costs incurred by the registered attendee. It is always recommended that the registrant considering purchasing independent travel insurance.
What's included with my conference registration?
Included in your registration, you receive a full day of educational programming, plus access to our Surgeon’s Lounge featuring a variety of medical and lifestyle vendors. Saturday’s breakfast, lunch, and an evening reception are also included. Sunday programming is an additional fee;learn more here
How do I register for a Sunday session?
Registration is available for these sessions during the regular conference registration. If you have already registered, add the session to your registration here
What forms of payment does the onsite registration desk accept?
Onsite we accept cash, check, MasterCard, Visa, and American Express. We highly recommend registering in advance, as on-site registrants are subject to a $25 on-site fee.
Can my spouse attend?
Spouse/guests are welcome to attend the AWSF Awards Dinner but must be registered to do so. There is an optional ticket purchase for spouse/guests during the registration.
What is the appropriate dress attire?
Dress for all functions is business casual except for the Awards Dinner which is formal. Remember that meeting rooms tend to be cool, so dress in layers. Even better, order your own AWS apparel
and stay warm in our fleece jackets.
Do you offer childcare at the conference?
AWS is not able to provide childcare, however the American College of Surgeons does provide a childcare service, Camp ACS: Childcare and Little Medical School
, in conjunction with their Clinical Congress. Information on hours of operation, fees, and registering for Camp ACS: Childcare and Little Medical School is available here
Will there be any form of accommodations for attendees that require accessibility?
We are pleased to make arrangements for attendees’ special needs. Please email firstname.lastname@example.org
in advance of the conference.
Will there be a coat check onsite?
We offer coat racks outside the general session room near registration during registration hours. Items are left at the risk of the individual.
Does AWS have a code of conduct for its conferences?
Yes, a Statement of Appropriate Conduct is posted here
HOTEL & TRAVEL
Should I purchase travel insurance?
In the rare event of a meeting cancellation, AWS is not responsible for nor will provide refunds for costs associated with travel, airfare, hotel or transportation costs incurred by the registered attendee. It is always recommended that the registrant considering purchasing independent travel insurance.
Where should I book my hotel stay?
The 2018 AWS Conference will take place at the Boston Marriott Copley Place.
ACS has established a group rate of $309/night at the Boston Marriott Copley Place.
To reserve, visit the ACS Clinical Congress hotel booking webpage
. Through the travel experts at onPeak, rooms at the group rate are limited and available on a first come, first-served basis and are only available through September 25, 2018
Will there be parking available during the meeting?
There is parking available in multiple garages near the conference location. You can download a list of locations and rates here
Do you have any recommendations on things to do in while in Boston?
AWS has assembled an Insider's Guide to Boston featuring recommendations from locals on must-see places, restaurants, fitness, weekend trips, and more. You can download the guide as a PDF here
PROGRAM AND CONTINUING EDUCATION
How can I obtain a copy of the presenter handouts/slides?
If a presenter has chosen to share his/her slides, they will be made available to attendees post-conference.
How can I claim my CME credit?
AWS partners with the American College of Surgeons to offer CME. Instructions to claim credit will be made clear prior to conference.